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How to Book a Room in HAL 2 (for Admins)

  • Updated

Overview

Since migrating from HAL to HAL 2, all bookings for meeting rooms and boardrooms are now handled directly within HAL 2.

⚠️ Important

Booking access depends on your role: Admin, Organizer or User.

Understanding Roles

Admin

  • Can book rooms on behalf of their organization or as an individual

  • Can manage organization settings
  • Can track booking usage in Settings → Billing
  • Can purchase additional booking hours in Settings → Billing 
  • Manage roles in the Users tab on the Organization page.

Organizer 

  • Can book meeting rooms on behalf of their organization or as an individual
  • Do not have access to organization settings or billing

⚠️ To assign this role, please go to Profile → Organization → Users.

User

  • Can book rooms using personal credits
  • Do not have access to organization settings or billing

Free Meeting Room Quota

To check your free credits or purchase additional ones:

  1. Go to Settings → Billing → Credits
  2. See how many credits you’ve used and how many remain

If you’re unsure about your plan or monthly free credits, check the Plans tab.

How to Book a Meeting Room or Boardroom

You can book a space in three ways:

Option 1: From Spaces

  1. Go to Spaces in HAL 2
  2. Click Book Now
  3. Select the type of room
  4. Choose the Zone (SHARE or CREATE), date, time, and duration
  5. Select Book as: Organization or Personal
  6. Pick a room
  7. Click Book

Option 2: From Search or CMD + K

  1. Press CMD + K or go to Search and select Book a Space
  2. Select the type of room
  3. Choose the Zone, date, time, and duration
  4. Select Book as: Organization or Personal
  5. Pick a room
  6. Click Book

Option 3: If You Have a Specific Room in Mind

  1. Go to Spaces and search for the room
  2. Click the room to open its profile
  3. Click Book
  4. Choose date and duration
  5. Select Book as: Organization or Personal
  6. Available slots will appear—choose the one you want
  7. Click Book

💡 Bonus: You can also book directly from the Map by clicking on the room.

Richer Space Information

Each space now shows more details to help you choose the right room:

  • Updated photos
  • Space type
  • Capacity
  • Available equipment (HDMI, TV, USB-C, whiteboard, etc.)
  • Location on the map

If you have any questions or feedback, please email us at help@stationf.co.

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