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Booking a Meeting Room or Boardroom in HAL 2

  • Updated

You can book meeting rooms and boardrooms directly in HAL 2. What you can book with depends on your role in your organization, so check that first. 

Bookings are possible from 8AM to 8PM, in 30-minute slots by default, for a maximum duration of 12 hours.

Step 1 – Check your role

Every person in an organization on HAL 2 has one of these roles:

Role Can book with the organization's free quota Can book with personal credits
Admin ✅ ✅
Organizer ✅ ✅
Member ❌ ✅

Not sure what your role is? Ask your organization's Admin. For more details, see Understanding Roles in HAL 2.

If you're an Admin or Organizer: book with your organization's quota

Your organization's plan includes a free monthly quota of meeting room and boardroom hours. As an Admin or Organizer, you can use it for your team.

  1. Start a booking in one of these ways:
    • Go to Spaces → click Book now
    • Press ⌘K (or Ctrl+K) or click Search → select Book a Space
    • Open a room's page from Spaces → click Book
  2. Fill in the booking details:
    • Type: Meeting room or Boardroom
    • Zone: SHARE, CREATE or CHILL (or All zones)
    • Date, Time and Duration
    • Capacity (optional)
  3. Under Book as, select Organization. You'll see the message "Included in your plan – No extra credits will be used."
  4. Pick a room from the list → click Book.

💡 Tracking your quota: go to Settings → [your organization] → Billing → Overview to see how many meeting room and boardroom hours your team has used this month. If the quota for the month runs out, the booking will need extra credits.

If you're a Member: book with personal credits

Members can't use the organization's free quota. You have two options:

Option A – Ask your team. Contact an Admin or Organizer in your organization and ask them to book the room for you using the free quota.

Option B – Book with your own credits.

  1. Buy credits: go to Settings → Billing → Credits → click Buy credits (or press ⌘K → Buy Credits).
  2. Start a booking (Spaces → Book now, ⌘K → Book a Space, or Book on a room's page).
  3. Choose the Type, Zone, Date, Time and Duration.
  4. Under Book as, select Personal.
  5. Pick a room → click Book.

If you don't have enough credits, HAL 2 shows "Additional credits required" with a link to buy the credits you're missing.

💡 You can find your personal credit usage and invoices under Settings → Billing → Usage / Credits / Invoices.

Need access to the organization's quota? Only an Admin can change your role. Ask them to go to Settings → Members and set your role to Organizer or Admin.

Finding the right room

Each room's page in Spaces shows:

  • Photos
  • Space type (Meeting room, Boardroom…)
  • Capacity
  • Equipment (HDMI, TV, USB-C, whiteboard…)
  • Location (zone and level), with a View map button

You can filter the Spaces list by space type, zone and capacity.

Managing your bookings

Go to Bookings to see your upcoming reservations. Admins and Organizers can also use the Organization bookings tab to see all of the team's bookings.

Questions? Write to help@stationf.co, we reply fast. 

 

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